It should create a lasting impression from the moment your guests until they leave. Whether you’re hosting a business dinner, a product launch, an exhibition or a trade show choosing the right venue will contribute to its success. The right venue can make or break an event. Too large and your guests may feel lost and uncomfortable, too small and they’ll feel squashed in and claustrophobic.
Selecting an event venue in a fabulous location will give your guests a truly unique experience. Being able to stroll around beautiful gardens, admire breath-taking views and just sit and contemplate all contribute to a sense of well-being. And the inside of the venue is just as important. It should be quirky and stylish and capture the purpose of the event. It’s all in the detail – the right décor and furniture will create a memorable ambiance. The right room layout is essential so guests are comfortable and able to focus on the purpose of the event. The ability to relax is particularly important at business events, when people often need to unwind and forget the pressures of the office.
The location should be both practical and inspirational. It should be easy to reach from transport links, especially if you’re holding an international event and people are flying in from around the world. Good public transport links are also essential, so if you select a venue that’s in the countryside you should arrange a shuttle or taxi service. Parking near the venue is an absolute must. It should be easy for your guests to transport their luggage and laptops from their car to the venue. This is one of the most important aspects of selecting the right venue. The catering should be delicious and different. It should reflect the theme of the event, whether light snacks or an à la carte evening dinner. Fresh, home-grown ingredients prepared by an experienced chef make a venue stand out. Efficiency is also important when it comes to catering. The venue should be able to adapt to your needs, whether your guests have a special diet or you need to delay lunch as a meeting has run over schedule. People often stay overnight when they attend business events. This avoids the stress of travelling and allows them to concentrate on the purpose of the event. Therefore, the venue should offer quality and comfortable accommodation. Crisp, clean sheets, flowers in the room, spectacular views… all contribute to a sense of well-being. Relaxed delegates, having had a good night’s sleep in luxurious surroundings will be fresh and ready for the next day’s business. State-of-the-art technology is an absolute must when selecting a venue. Despite being away from the office and home guests will want a fast and efficient Wi-Fi connection. Likewise the event organisers will require quality technology such as screens, projectors, sound systems and lighting. It’s vital this runs smoothly to project a professional event. A flawless event is supported by the people in the background who make it run seamlessly. The right venue will have such a team who will work with the client to address their needs in order to create the ultimate event. The perfect event venue combines a mixture of all of these features in order to provide an engaging event to remember by everyone that attends.
